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Billing Specialist / Project Accountant 1

NV5 • New York, NY, US • published 2026-10-09 15:03:12.446601

Description

Position Summary: We are seeking a Billing Specialist. The location is in our Lower Manhattan office, but we are open to candidates for our Melville, NY and Morristown, NJ offices as well. Responsibilities: Billing \& Invoice Processing* Prepare and process client invoices in Deltek Vantagepoint in accordance with contract terms, billing schedules, and client\-specific requirements. * Generate draft invoices and coordinate with Project Managers (PMs) to obtain timely reviews and approvals. * Review billing details, including labor, expenses, billing rates, and contract limits, to ensure invoice accuracy. * Prepare and organize required invoice supporting documentation, including timesheet details, expense backup, progress reports, and other client\-specific requirements. * Submit approved invoices through client billing portals, email, or other required channels. * Maintain accurate billing records and track invoice preparation, approval, and submission status. * Identify and resolve routine billing discrepancies, missing documentation, and invoice rejections, escalating complex issues as needed. * Ensure assigned billing activities are completed within established monthly, quarter...

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