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Office Assistant

SuperStars Contracting Inc • Brooklyn, NY, US • published 2026-09-28 02:55:06.874631

Description

***About Us*** Superstars Contracting Inc. is a specialty contractor based in Williamsburg, Brooklyn. We're a small operation, but we're growing. ***Job Overview*** We are looking for an organized, dependable Office Assistant to keep our office running smoothly, manage our books, support our project team, and help grow our business through marketing and client outreach. This is a great fit for someone who likes variety and wants to learn how a construction company operates. ***Responsibilities*** Office Support * Answer multi\-line phones, screen calls, take messages, and greet visitors * Perform data entry and maintain organized files for projects, bids, and contracts * Request, track, and file certificates of insurance (COIs) and compliance documents * Help assemble bid packages, proposals, and submittals * Track license, permit, and certification expiration dates * Schedule meetings and site visits and manage office supply inventory * Proofread documents, manage correspondence, and prepare basic reports ***Accounts Payable and Receivable*** * Enter and track vendor and subcontractor bills in QuickBooks * Prepare and send client invoices and payment requisitions * Track outstandi...

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