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Project Coordinator - HVAC Sales

Air Supply Inc • Portland, OR, US • published 2026-09-25 15:51:32.287608

Description

#### **Position Summary** The Project Coordinator supports Project Managers and Account Managers throughout the project lifecycle from award and order entry through submittals, delivery, startup, warranty administration, and closeout. This role coordinates documentation, equipment orders, schedules, customer communications, and warranty claims while serving as a key link among customers, manufacturers, vendors, service, accounting, operations, and the applied sales team. #### **Key Responsibilities** Project administration: Set up awarded projects, maintain organized files, track milestones and action items, and escalate schedule, cost, customer, or technical concerns. Order and submittal coordination: Review purchase orders against quotations and scope; verify project, billing, and shipping details; enter orders; assemble and distribute submittals; and track approvals and revisions. Equipment and logistics: Prepare manufacturer purchase orders and releases under Project Manager direction, review acknowledgments, track production and delivery dates, and help resolve freight damage, shortages, or discrepancies. Warranty administration: Own the administrative process from request int...

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