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Administrative Assistant / HPM

Hoar Construction • Birmingham, AL, US • published 2026-10-04 19:41:30.235402

Description

The Administrative Assistant is responsible for handling documentation and correspondence in support of one or more managers. **Responsibilities:** * Create and maintain project information in project management system; create subcontracts, purchase orders, change orders and their respective attachments as well as generating transmittals per Project Manager’s request for plans and specifications and pay requests. * Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project, fax or email correspondence to the field or other locations as needed. * Coordinate invoice routing and monitor payments to subcontractors and vendors. * Enter and maintain client and prospect data in automated system. * Generate and edit contract based documents through contract negotiations to produce final AIA owner contract documents. Produce owner AIA change orders as required. * Answer and direct phone calls or take messages for appropriate parties. * Verify insurance certificates and follow up to insure proper coverage is in place. * Greet and welcome persons entering the office, determine the nature and purpose of visit, and direct or escort ...

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