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Procurement Specialist

BELOIT COLLEGE • Beloit, WI, US • published 2026-11-06 06:59:13.166833

Description

**Position summary** The Procurement Specialist coordinates Beloit College's purchasing, accounts payable, and College credit card programs and administers the systems used for these functions. Reporting to the Controller, the position helps departments obtain goods and services efficiently, ensures timely and accurate payments, maintains reliable vendor and card records, and supports compliance with College policies and funding restrictions. The specialist combines careful transaction processing with practical training and responsive service to faculty, staff, and vendors. **Essential responsibilities** Accounts payable Manage the accounts payable workflow from invoice receipt and coding through approval, payment preparation, reconciliation, and record retention. Review invoices, expense reimbursements, and supporting documentation for accuracy, proper authorization, account and fund coding, duplicate payments, and applicable restrictions; resolve exceptions with departments and vendors. Maintain vendor records and tax documentation; support required information reporting and payment controls in coordination with the Controller. Monitor open invoices, payment terms, aging, and mon...

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